Successful Management Orientation: Simplifying Functional Process Procedures

Introduction

"Back to the Basics" serves as the central theme of this interactive course designed for participants aiming to streamline and enhance the efficiency of functional processes within their organizations. This course emphasizes best practices in process optimization and management to address complexity effectively.

Participants will gain insights into the causes of complexity, identify areas for improvement, and focus on eliminating waste, simplifying procedures, and exploring opportunities for standardization and automation. The training provides practical knowledge and tools to facilitate effective changes within organizations, ensuring participants can apply their learning to achieve immediate and significant improvements.

Objectives

After completing the Successful Management Orientation for Simplifying Functional Processes course, participants will be able to:

• Apply proven management strategies to simplify and streamline processes within their organization.
• Develop and enhance written materials to eliminate unnecessary aspects and minimize duplication.
• Navigate change dynamics effectively by integrating new management systems and reforming existing processes to improve simplicity and efficiency.

Training Methodology

• Exercises
• Case Studies
• Discussions
• Role-Playing
• Realistic Devices
• Error Correction Sessions

Course Outline

Unit 1: Identifying Symptoms and Diagnosing Issues During Work Processes

• Work contents
• Sociodemographic survey and error processing
• Unproductive populations
• Excessive file referrals
• Frequent staff movements
• Overuse of controls and approvals
• Duplicate signatures and approvals

Unit 2: Steps to Reduce Complexity in Work

• Task specification and simplification
• Overview of task details
• Task elucidation (who, when, where, what, why, and how)
• Improvement implementation
• Work techniques simplification
• Scheduling and action lists
• Resource and skills utilization
• Flow Process Table creation and analysis

Unit 3: Work Statistics

• Definition and importance of work statistics
• Business units and worker planning
• Bottleneck identification
• New worker requirements

Unit 4: Measuring Work Statistics

• Selecting measurement factors and conditions
• Splitting investigations into measurable parts

Unit 5: Timing Each Task

• Time assessment methods
• Normal and standard time calculations
• Delay rate investigation
• GPS time and models

Unit 6: Economics of Movement

• Measurement of body movements
• Study of hands, fingers, arms, and legs movements
• Work layout and mapping

Unit 7: Work Flow Methods

• Hierarchical types
• Sequential and parallel models
• Compounded unitary models

Unit 8: Factors Responsible for Controlling the Design Workflow

• Domestic factors
• Workload oscillation
• Device/application presence
• Workroom area

Unit 9: Factors Relating to the Worker

• Personnel qualifications and adaptability
• Working duration and schedule
• Staff interests and governing legislation

Unit 10: Factors and Goals of Management

• Time conservation
• Labor and asset management
• Standards and precision
• Repetitiveness and societal impact

Unit 11: Holding and Streamlining the Process of Paperwork and Forms

• Objectives of simplicity and uniformity
• Control mechanisms
• Form categories and electronic retention
• Evaluation and physical characteristics

Unit 12: Human Factors in Work Simplification

• Overcoming resistance to change
• Habitual mindset shifts
• Promoting dependency and counteracting ineffectiveness
• Integrating cooperation and managerial decision-making