Organizational Structure and Job Classification Codes

Introduction

This course on organizational structure and job codes offers comprehensive guidance on outlining and defining job responsibilities and accountabilities to align with your institution’s structure and business goals.

A clear understanding of organizational structure and job codes is essential for clarifying roles and responsibilities. This training will elucidate these elements and demonstrate their importance in achieving organizational goals and maintaining message consistency.

The course integrates the complexities of organizational structure with job description management, providing participants with a holistic view on forming and implementing effective management structures. By incorporating job codes within the organizational context, this training prepares practitioners to design, evaluate, and manage structures that enhance organizational success.

Objectives

By the end of this organizational structure and job codes course, participants will be able to:

• State the main functional areas covered by job descriptions.
• Relate role evaluations to their corresponding compensation plans.
• Recognize the importance of job evaluation in determining compensation.
• Understand what is involved in a typical job evaluation exercise.
• Understand the role of job descriptions in the context of job evaluation.
• Address common queries related to job analysis.
• Accurately include key elements in job descriptions.
• Use appropriate job description language.

Training Methodology

• Simulation Activities
• Self-Assessment Tools
• Templates and Frameworks
• Real-World Examples

Course Outline

Unit 1: Job Analysis Part 1 – Purpose and Methods

• Uses of Job Analysis
• Job Analysis Methods
• Identifying users and their information needs
• The procedure of job analysis
• Demonstration of the ICTD Job Analysis Form

Unit 2: Job Analysis Part 2 – Information and Approach

• Guaranteed sources of job information
• Concerns in job analysis
• Conducting job analysis interviews
• Planning for job analysis interviews
• Job Analysis Guidelines
• Instructions for successful job analysis interviews
• The Do's and Don'ts of Job Analysis
• Practical sessions on job analysis interview skills
• Self-assessment and feedback on job analysis roles

Unit 3: Job Descriptions

• Overview and application of job descriptions
• Basic elements of job descriptions
• Differences between authority and responsibility
• Creating effective job descriptions: content and format
• Determining content significance for job descriptions
• ICTD Job Description Form
• Practicing job description writing
• Glossary of terms
• Tools and checklists for job descriptions
• Keeping job definitions current

Unit 4: Competency-Based Job Descriptions

• Evolution and formulation of skills-based job descriptions
• Models for determining skill-based description contents
• Social science definitions of competency
• Elaboration and implementation of competency-based job descriptions
• Identifying and describing critical competencies for roles