Tendering Procedures and Bid Assessment

Introduction:

The course on Tendering Procedures and Bid Assessment provides an in-depth exploration of key elements in tendering procedures and bid evaluations, focusing on needs assessment, market research, and supply-side cost modeling. Participants will learn to prepare contract management plans, manage contracting and initiation processes, and defend procurement strategies based on risk and expenditure value.

The course will also cover best practices for market engagement, supplier selection, negotiation, and managing local content requirements. Key questions addressed include when to select seasoned suppliers versus cultivating new ones and handling the complexities of localization.

Objectives:

By the end of this Tendering Procedures and Bid Assessment course, participants will be able to:

• Categorize and grade third-party goods and services based on availability and cost.
• Identify optimal purchasing options for procurement opportunities.
• Conduct a well-structured vetting exercise for suppliers and achieve effective tendering and procurement practices.

Training Methodology:

• Interactive workshops
• Case studies
• Role-playing and simulations
• Group discussions

Course Outline:

Unit 1: Development of the Contracting Plan

• Assessing and categorizing third-party spending
• Choosing market entry strategies
• Formulating a contractor management strategy
• Tracking and controlling threats in contractor management
• Evaluating contract types (fixed, unit rate, cost-based, daily rate, time and materials)

Unit 2: Best Practices in Tender Procedures

• The tendering process
• Expressions of Interest (EOI)
• Pre-qualifying events
• Basic accounting & economics
• Total Cost of Ownership (TCO)
• Internal cost estimating
• Negotiation limits

Unit 3: Redesigning Structures of the Tender Documents

• Elements of the tender bundle
• Good specifications and scope of work
• Bidder requirements
• Provisions in terms and conditions
• Bid security deposit and performance/completion security
• Risk of scope change and mitigation

Unit 4: Specific Risks in Technical and Commercial Evaluation

• Evaluating bids and their significance
• Establishing the most advantageous or lowest price
• Types of evaluations
• Comprehending bids for evaluation
• Establishing evaluation and award criteria
• Methods of bid evaluation (one-envelope, two-envelope, online bidding)

Unit 5: Conducting the Contract Award and Initialization Stage

• Reporting outcomes internally and externally
• Tender bonds and performance bond enforcement
• Handling disputes related to contract awards
• Pre-contract letters of intent
• Managing scope changes pre-contract
• Starting the contract note template