Optimizing and Modernizing the Project Management Office (PMO) Establishment

Introduction:

This training course focuses on optimizing and modernizing the establishment of a Project Management Office (PMO). Participants will address the challenges of setting up and refining a PMO, covering aspects such as supply chain PMOs, service management office hierarchies, and tactical PMO operations. The course provides insights into creating a value management office and explores various PMO models, including outsourcing, managed services, and governance structures.

The training emphasizes enhancing program management through effective PMO structures and service provision. By understanding diverse PMO models and governance frameworks, participants will improve supply chain PMOs and overall project management.

Objectives:

By the end of this Optimizing and Modernizing the Project Management Office (PMO) Establishment course, participants will be able to:

• Enhance project success using modern methods, technologies, and PMO tools.
• Evaluate and recommend the most suitable PMO structure, referencing various models and organizational types.
• Establish and optimize a PMO, set essential objectives, and implement strategies.
• Apply continuous improvement and LEAN principles to boost PMO performance and project management.
• Develop project components that align with PMO governance structures and organizational strategic goals.
• Construct a robust business case for the PMO in project and value management.
• Improve project maturity within the organization and understand the PMO's evolution and objectives.
• Implement effective project management controls, processes, and policies.
• Develop a PMO staffing strategy and organizational chart to maximize performance.
• Explore the PMO’s role in leveraging knowledge through its services.

Training Methodology:

• Training by Doing, Using Tools
• Real-Life Scenarios
• Group Discussions
• Chat Sessions
• Lectures
• Brainstorming Sessions
• Expert Presentations

Course Outline:

Unit 1: The Strategic PMO

• Identify the vital roles and benefits of the PMO.
• Understand how PMOs integrate with strategy and specific projects.
• Analyze the complexity of aligning strategy with projects.

Unit 2: PMO Business Case, Organization, Structure, and Functions

• Review PMO COE3.0 structure, organization, and functions.
• Explore PMO outsourcing and managed services.
• Understand different project organizational structures and PMO types.

Unit 3: Maturity and the PMO

• Define project governance and its aspects of maturity and capability.
• Learn how to raise the maturity level and conduct project management health checks.
• Identify maturity gaps and review the organizational project management maturity model.

Unit 4: PMO Planning, Preparation, and Strategy

• Write the PMO charter, outline goals, and define milestones.
• Use gap analysis to set milestones and stages of strategy implementation.
• Define success criteria for stakeholders or PMO as a Service.

Unit 5: Establishing Project Management Methodology and PMO Governance

• Characterize project management methodology and PMO capabilities.
• Develop procedures and understand key factors of methodology quality.
• Restructure governance and review best practices.

Unit 6: Human Capital and The PMO

• Address challenges in managing PMO staff.
• Determine relevant skills, performance measures, and compensation.
• Plan for career advancement and leadership development.

Unit 7: Project Knowledge Management and The PMO

• Recognize success factors for effective knowledge management.
• Integrate knowledge management processes with PMO resources and services.
• Document lessons learned and promote a practice community within the PMO.
• Use the PMO method for controlling and evaluating project performance.