Implementing and Managing E-Procurement Systems

Introduction:

E-procurement involves the use of the internet to facilitate the buying and selling of goods and services within organizations. Companies are increasingly adopting e-procurement due to its advantages, including streamlined processes and reduced costs.

This comprehensive Implementing and Managing E-Procurement Systems Course is designed to guide participants through the entire e-procurement cycle, from initial planning to final implementation and management.

The course aims to equip participants with the skills needed to establish and manage an e-procurement system within organizations engaged in internet-based transactions. Detailed guidance is provided for each stage of the e-procurement process.

This training is targeted at professionals seeking to implement and manage e-procurement systems, providing them with the necessary expertise to ensure successful system adoption and management.

Objectives:

By the end of this Implementing and Managing E-Procurement Systems Course, participants will be able to:

• Identify different aspects of e-procurement.
• Recognize key features of e-procurement systems.
• Apply strategies for establishing and utilizing e-procurement.
• Demonstrate effective use of e-procurement systems.
• Implement and manage e-procurement solutions.
• Design strategic sourcing methods.
• Enhance internal customer service.
• Develop key performance indicators for reporting.
• Utilize past supplier performance for decision-making.
• Understand negotiation principles.
• Determine essential skills for purchasing personnel.

Training Methodology:

• Case Studies
• Workshops
• Role-Playing
• Group Discussions
• Simulations

Course Outline:

Unit 1: Conventional Procurement Methods

• Merchandise procurement in the organization.
• Sourcing strategies.
• Assessment and monitoring of suppliers.
• Utilization of performance in procurement actions.
• Introduction to e-procurement.
• Requirements for implementing an e-procurement system.

Unit 2: Development and Implementation of E-Procurement

• Phases of developing an e-procurement system.
• E-procurement capabilities.
• Internal customer ordering and approvals system.
• E-quotation preparation system.
• E-quotation evaluation system.
• E-purchase order system.

Unit 3: E-Procurement Models and Negotiation

• E-business models for e-procurement.
• Avoiding confrontational negotiating.
• Influencing tactics.
• Defense strategies against other negotiators.
• Negotiation on pressure points and counter pressure points.
• Negotiation practices.

Unit 4: E-Procurement Process

• E-procurement workflows related to work activity structure.
• Processes involved in e-procurement.
• Administering an e-procurement system.
• Technical devices and applications for e-procurement.
• Managing e-procurement end users.
• Overview of e-procurement management.

Unit 5: E-Procurement and Organizational Change

• Applying e-procurement systems to organizational processes.
• Change management issues.
• Integration of electronic procurement systems and contract law.
• Study of contracts and electronic signatures.
• Elements of contracts and e-trade.
• Implementing changes in the organization.