Best Practices and Processes in Sustainable Procurement

Introduction:

The procurement function has evolved significantly from a purely administrative role to a strategic player essential for organizational success. Today, procurement is not just about receiving orders and waiting for supplies; it’s about contributing to the organization’s overall health by ensuring that products and services support strategic objectives. This course on Best Practices and Processes in Sustainable Procurement will cover best practices for implementing procurement strategies at various levels and offer frameworks and strategies to sustain a high-performing procurement function.

Objectives:

By the end of the Best Practices and Processes in Sustainable Procurement course, participants will:

• Evaluate the evolution and phases of procurement.
• Explain system inputs, outputs, and transformation processes.
• Develop relevant and practical performance measures.
• Identify required actions at Levels 1, 2, 3, and 4.
• Understand benefits in strategic procurement capacity building.
• Manage leading, arranging, and executing the procurement process.

Training Methodology:

• Case Studies
• Interactive Workshops
• Simulations
• Role Playing
• Group Discussions
• Best Practice Reviews
• Scenario Analysis

Course Outline:

Unit 1: Seeing Procurement as a Dynamic, Interactive System

• Relevant system approach vs. traditional functional approach
• Optimal procurement practices and their intention
• Procurement strategies preparation
• Stages in the procurement cycle
• Positioning procurement in the supply chain process

Unit 2: Developing Strategic Procurement Decisions

• Make or buy decisions
• Considerations for vertical integration
• Building coalitions and synergy
• Trade and reciprocity
• Supplier policy planning
• Strategies for procurement
• Formulation of the purchasing body

Unit 3: Implementing Tactical Procurement Decisions

• Inclusion of suppliers’ input
• Value engineering
• Quality management provisions
• Supplier selection and appraisal
• Procurement contracts administration
• Use of information technology and E-procurement
• Implementation of rules and guidelines
• Recruitment for an efficient procurement office

Unit 4: Managing Operational Procurement Decisions

• Determining the right ordering process
• Corrective actions on quality issues
• Follow-up provisions
• Managing overdue orders
• Speeding delivery times
• Maximizing value on low-cost purchase orders

Unit 5: Contingency Procurement Decisions

• Recognizing and managing contingency circumstances

Unit 6: Procurement Performance Measurement

• Analyzing expenditures
• Total cost of ownership
• Supplier performance metrics