Advanced Contract Management and Tendering Practices

Introduction:

Effective contract and tender management is crucial for maximizing organizational performance. To fully leverage procurement and contract activities, it is essential to have management and professionals who are well-versed in advanced contract management and tendering best practices for acquiring goods, equipment, and services.

Objectives:

At the end of this Advanced Contract Management and Tendering Practices, participants will be able to:

• Discuss the various elements of an effective procurement process.
• Understand methods for assessing and appraising tenders.
• Analyze perspectives on contract administration.
• Identify techniques for constructing framework agreements.
• Recognize important commercial contract clauses.
• Understand the essential components of a contract.
• Locate and use sample contract checklists and other materials.

Training Methodology:

• Case Studies
• Interactive Workshops
• Group Discussions
• Simulations
• Expert Presentations
• Role Plays

Course Outline:

Unit 1: Contract Management and Tendering: When Does the Process Begin?

• Required knowledge and skills for contract administration
• Components of efficient procurement management and bidding procedures
• Code of ethics
• Examples of supplier company relations
• Choosing the most appropriate contracting approach
• Types of statements of work
• Common contract types
• Typical supply types

Unit 2: Developing The Tender

• Purpose of contracts
• Frameworks for tender documents and contracts
• Key integration clauses
• Examination, approval, and disapproval processes
• Defect of materials and workmanship clauses
• Development of performance-based service contracts
• Financial penalties/liquidated damages clauses
• Clauses concerning spare parts

Unit 3: Important Elements of The Contract

• Control and supporting measures using economic price adjustment clauses
• Force majeure clauses
• Contract amendment clauses
• Payment methods
• Interim payments
• Letters of intent, award, and other side agreements

Unit 4: Bidder Selection and Tender Evaluation

• The process of selecting bidders
• Beyond the lowest price
• Ensuring fair pricing
• Use of cost indices
• Telecommunication evaluations
• Detailed cost estimates and their evaluation

Unit 5: Managing The Contract Performance

• Importance of effective contractual performance management
• Contract amendments
• Assessment and facilitation
• Contractor valuation
• Contract closure
• Legal mechanisms for addressing contract violations
• Collateral and guarantees
• Contractual negotiation advice