Diplomacy and Global Affairs

INTRODUCTION

Performing Arts Event Management is a distinctive blend of imagination and practical know-how. As a facilitator and manager of such events, you are responsible for everyone involved, from artists to financiers. This unit has been designed to provide you with the business intelligence required to guide creative talents and projects to successful completion.

This course in Performing Arts Event Management is specifically tailored for performing artists at any level, from small community theater productions to grand opera presentations.

OBJECTIVES

By the end of this course on Performing Arts Event Management, participants should be able to:

• Understand the intricacies that come with performing arts events.
• Recognize how financial and legal factors affect these events.
• Acquire the skills necessary for managing, supervising, and evaluating a performing arts event.

TRAINING METHODOLOGY

• Expert-led Lectures
• Case Study Analysis
• Simulations and Role Plays
• Group Discussions and Debates
• Interactive Workshops
• Peer Review and Feedback
• Policy Analysis Exercises
• Guest Lectures by Diplomats and Experts
• Scenario Planning and Strategic Simulations
• Research and Presentation Assignments

COURSE OUTLINE

Unit 1: Art Events Logistics Essentials

• Venue selection and setup for art events
• Catering options for diverse artistic gatherings
• Transport logistics for performers and ticket sales
• Merchandising opportunities in performance events
• Enhancing the event experience through presentation technologies

Unit 2: Essentials of Performing Arts Event Management

• Art event theme and idea conceptualization
• Coordination of tasks within the event management process
• Theme selection and implementation
• Precise budgeting for the occasion
• Establishing a team for hosting the event
• Setting up an efficient schedule to maximize event impact
• Securing speakers, entertainers, or sponsors who can genuinely contribute
• Building a digital presence: event websites and other online engagement
• Developing a strong contingency plan for emergencies
• Ensuring end-to-end closure and regulation of the event

Unit 3: Research Methods and Best Practices in Event Management

• Clear communication of roles and responsibilities
• Budget planning and management in performing arts events
• Staffing solutions for art event management
• Innovative use of technology and infrastructure in events
• Marketing strategies for art events
• Efficiently managing supplier costs
• Designing creative and immersive event experiences using experiential aspects

Unit 4: Day-of-Event Logistics Tools for Performance Art Events

• Using check-in software to streamline attendee entrance
• Managing special dietary requirements
• Utilizing communication devices during the event
• Anticipatory testing of equipment to avoid technical issues
• Training volunteers and staff for seamless event execution
• Establishing comprehensive fallback plans

Unit 5: Post-Event Follow-up and Research Methods

• Collecting feedback through post-event surveys
• Compiling event planning notes after the occasion