Digital Archiving and Information Governance (10 Days)

Introduction:

In the digital era, organizations are generating and managing vast amounts of data that require proper archiving and governance. Effective digital archiving ensures data preservation, security, and accessibility, while strong information governance ensures compliance with legal and regulatory requirements. This course provides a structured approach to digital archiving best practices and information governance strategies. Participants will gain insights into modern archiving solutions, data lifecycle management, and compliance measures to safeguard digital assets.

Objectives:

By the end of this course, participants will be able to:

• Understand the fundamentals of digital archiving and information governance.
• Implement effective strategies for organizing, storing, and retrieving digital records.
• Develop policies for long-term digital preservation.
• Ensure compliance with data protection regulations and industry standards.
• Apply best practices in metadata management and classification.
• Enhance cybersecurity measures to protect archived data.
• Utilize cloud-based and AI-driven archiving solutions.
• Identify and mitigate risks associated with digital records management.

Training Methodology:

This course combines theoretical knowledge with hands-on exercises through interactive lectures, case studies, group discussions, and real-world examples. Participants will engage in workshops and practical simulations to develop skills in digital records management, security, and governance frameworks.

Course Outline:

Module 1: Introduction to Digital Archiving and Information Governance

• Definition and importance of digital archiving.
• Key principles of information governance.
• Differences between physical and digital archiving.

Module 2: Data Lifecycle Management

• Understanding data creation, usage, retention, and disposal.
• Policies for managing digital records efficiently.
• Ensuring accessibility and usability over time.

Module 3: Archival Standards and Compliance

• International standards for digital archiving (ISO 15489, ISO 27001).
• Legal and regulatory requirements for digital records.
• Compliance with GDPR, HIPAA, and other frameworks.

Module 4: Digital Preservation Strategies

• Ensuring long-term availability of digital records.
• Migration, conversion, and emulation techniques.
• Digital asset management systems (DAMS).

Module 5: Metadata Management and Classification

• Role of metadata in digital archiving.
• Implementing structured classification frameworks.
• Best practices for indexing and retrieval of records.

Module 6: Information Security in Digital Archiving

• Identifying risks and vulnerabilities in digital records.
• Encryption, access control, and authentication mechanisms.
• Cybersecurity measures for archived data protection.

Module 7: Cloud-Based and AI-Driven Archiving Solutions

• Benefits and challenges of cloud storage for archives.
• AI and machine learning in digital records management.
• Automated classification and retrieval technologies.

Module 8: Governance Frameworks and Risk Management

• Establishing policies for data integrity and security.
• Risk assessment and mitigation strategies.
• Developing an information governance model.

Module 9: Digital Transformation and Future Trends

• The role of big data and analytics in archiving.
• Blockchain technology for secure digital records.
• Emerging technologies shaping digital archiving.

Module 10: Practical Workshop and Case Studies

• Hands-on exercises in digital records organization.
• Case studies on successful and failed digital archiving initiatives.
• Developing an action plan for improving digital archiving and governance.