Comprehensive Course on Contracts and Project Management (10 Days)

Introduction:

Project success is significantly influenced by effective contract management, which establishes clear obligations and expectations. This course on contracts and project management is divided into two main parts: the first focuses on contract creation, structure, and negotiation, while the second emphasizes comprehensive project management.

This course explores contract formation, performance, and the use of agreements to guide projects and resolve conflicts. It covers various contract types (e.g., sub-contracts, freestanding, standing contracts), clauses, negotiation processes, and dispute resolution strategies in both local and international business contexts.

In-house contract management is essential for managing projects and gaining a competitive edge. Our training seminars and courses provide substantial applicability of ideas and practices for effective project management.

The integration of contract management and project management is designed for clients across various industries seeking to enhance their project management skills.

Objectives:

Upon completion of this course, participants will be able to:

• Appreciate the role and importance of contracts in business.
• Handle contract-related matters more effectively.
• Recommend strategies to increase revenue potential.
• Apply modern conflict resolution approaches.
• Understand the applications of contracts in business operations.
• Set up effective project monitoring systems and assess implementation.
• Manage projects according to project expectations.
• Achieve successfully defined objectives.
• Evaluate project risks and opportunities.
• Manage risk in stakeholder interactions.

Training Methodology:

• Discussion
• Interactive Learning
• Special Tutorials
• Tutorials and Seminars
• Training Games
• Case Study Approach
• Simulation Activities
• Training Using Examples
• Qualifications Assessment

Course Outline:

Unit 1: Nature of Contracts Associated with Projects and Their Formation

• Importance of parties to the contract.
• Essential features of a contract.
• Offer, Bargain, and Acceptance.
• Agreement to form a binding contract.
• Colloquial vs. written contracts.
• Additional legal procedures in some countries.
• Execution and attestation.
• Signatories and signing authority.
• Authority establishment.
• Selection of bidders.
• Agency involvement.
• Absence of contracts post-project completion.
• Stipulating conditions in international contexts.
• Work plans, attachments, and additional documentation.
• Risk of loss or damage and its transfer.
• Application of ICC INCOTERMS.
• Avis and other requirements.
• Laws and procedures.
• Forms of contractual agreements: classic and modern.
• Modern developments in different regions.

Unit 2: Collateral Documents

• Sureties/guarantees, performance measures.
• Bid bonds, advance retainer bonds, project performance bonds.
• Warranty insurance, parent company guarantees.
• Retention bonds, letters of intent, award letters.
• Handling litigation and insurance policies.
• Amendments to contracts, request for approval.
• Assignment/Novation, amendments to scope.
• Change order clauses, provisions for notification.
• Valuation of changes and variations.
• Claims and their causes: client delays, contractor delays, unforeseen circumstances.
• Delay and Disruption.

Unit 3: Resolving Disputes

• External negotiation.
• Pre-agreed dispute resolution stages.
• Arranging trials and third-party decisions.
• Alternative dispute resolution systems.
• Mediation by an unbiased third party.
• Expert evaluation in disputes.
• Reduced-scale arbitration, executive arbitration.

Unit 4: The World of Project Management

• Project development, deployment, and lifecycle.
• Limitations and determinants in project management.
• Project management concepts and maturity.
• Choosing and consolidating projects for strategic objectives.
• Types of project management and their significance.
• Project data, information, and knowledge management.
• Common ideas, skills, and actions in management.

Unit 5: Project Planning, Scheduling, and Budgeting

• General project plans and operational plans.
• Specificity in time planning and dependencies.
• Risk and uncertainty in planning.
• Budgeting procedures, systems, and techniques.
• Enhancing cost estimation accuracy.
• Forecasting, organizing, and allocating project resources.

Unit 6: Project Resourcing, Monitoring, and Control

• Resource allocation plans.
• Challenges in resource availability.
• Critical chain approach and monitoring cycle.
• Performance indicators, feedback, and earned value management.
• Change-control system creation and activity revision.

Unit 7: The Project Manager's Roles and Responsibilities

• Appointment and roles of the project manager.
• Team building and empowerment.
• Management of project teams and task delegation.
• Internal communication and leadership.
• Handling disputes and people-oriented management best practices.

Unit 8: Project Evaluation, Reporting, Closure, and Handover

• Assessment measures and project evaluation.
• Presentation of project status and progress reporting.
• Monitoring and evaluation.
• Handover procedures and knowledge sharing.
• Best practices in project control, reporting, and closing.

Unit 9: Project Evaluation, Reporting, Closure, and Handover

• Evaluation criteria.
• Project auditing.
• Project review meetings.
• Analyzing project performance.
• Progress reports and records.
• Determinants of project success.
• Successful project handover.
• Lessons learned and creating a learning culture.
• Best practices of project evaluation, reporting, and closure.